Plan well

Let Flexquest guide you through planning a realistic schedule of activities, budget, and the manpower and resources needed to successfully carry out your event.

Start with Flexquest’s included templates of common tasks for coordinating various types of events–then build on these from your own experience to preserve your hard-earned wisdom for the next event.

Plan budgets for the site, food, entertainment, speakers, invitations, equipment, and materials then compare these against expected pledges and fees to help keep costs realistic.

Keep it together

Delineate responsibilities and monitor completion for key staff and volunteers during each critical phase of the event.  Print reports that help track and integrate the activities of various event organizers and coordinators.

Provide a standard communication method between all key persons with responsibilities for various phases of an event.

Invite the right guests

Select the most appropriate guests from your lists of supporters and prospects–guests that fit your goals for each event.  Then automatically invite them by issuing invitations directly, or using a mail house.

Instantly count invitations issued and accepted, with registration fees collected or outstanding to help coordinate attendance, collection, and budgets for the site and food catering.

Monitor banquet table captains with their guest lists to assure all seats are being filled at your sponsored tables.

Print guest lists for use at your events’ registration tables.

Keep the event alive

Correspond with those attending events to thank them for their participation and to update them on the success of your event.  Maximize the financial success of your event by sending pledge reminders to those who made commitments.

Analyze and compare selected events based on attendance, registration fees or donations collected, and pledges committed and received over time.

Capture what it takes to put on a successful event in extensive notes for each area of responsibility–so your next event will always be better than your last.